Clark County Veterans Advisory Board
October 08, 2026 · 01:31:00 matched · Watch on CVTV ↗
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Documents
Agenda
- 4:19 Committee Reports
- 22:35 Veterans Assistance Center Updates
- 58:42 August 2026 Contractor and Fund Reports
- 1:02:17 Old Business
- 1:07:08 New Business
- 1:10:37 Open Forum and Public Comment
Slides / on-screen documents
Text read off slides, maps, and exhibits shown on screen — often never spoken aloud.
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October 8, 2026 Clark County Veterans Advisory Board CVTV
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Clark County Veterans Advisory Board Call to Order / Roll Call Approval of Minutes Public Comment Old Business Veterans Day Ceremony Vancouver Barracks Legislative Report New Business VBC Reports Work Plan Future Agenda Items Good of the Order Adjournment October 08, 2026 Clark County Veterans Advisory Board CVTV
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October 08, 2026 Clark County Veterans Advisory Board CVTV Gregory Gilbertson Post 7824 US Navy Retired In the Of Veterans
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October 08, 2026 WIA Agenda - October 08, 2026 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Approval of Minutes 5. Additions/Deletions to Agenda 6. Public Comment 7. Old Business Clark County Veterans Advisory Board CVTV
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Meeting Room Agenda Items Pledge of Allegiance Roll Call Approval of Minutes Public Comment Chairman's Report Vice Chairman's Report Treasurer's Report Old Business New Business Round Table Discussion Good of the Order Next Meeting Plan October 08, 2026 Clark County Veterans Advisory Board Committee Reports CVTV
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October 08, 2026 Clark County Veterans Advisory Board Committee Reports CVTV
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Patrick Locke Clark County Veterans Advisory Board Korean War Vete
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Calibri (Headings) 11 BIU Paste Font Paragraph Styles Normal No Spacing Heading 1 Editing Create PDF Create PDF and and Share link Share via Outlook Signatures Dictate Sensitivity Editor Add-ins Voice Sensitivity Editor Add-ins Appeals Process Training and Requested Board Direction The Strategic Planning Committee intention is to prepare a written appeals-review procedure and a mock appeal to test that procedure with the VAB Appeals Committee. My purpose in bringing this matter to the Board is to help ensure that a veteran who is denied assistance receives understandable information, that an appeal reaches the proper committee, and that the Appeals Committee has a repeatable way to review the record and document its decision. Suggested motion On behalf of the Strategic Planning Committee, I move that the Veterans Advisory Board authorizes the Strategic Planning Committee to: (1) complete a proposed written appeals-review procedure for review by the VAB Appeals Committee; (2) coordinate a mock appeal using a de-identified case to test that procedure before an actual appeal is received; (3) identify which denials are appealable, how records are transferred, what notice the veteran receives, and how initial denials are distinguished from Appeals Committee decisions; (4) request cooperation from Clark County and contracted providers in supplying non-identifying approval and denial reason codes tied to the applicable policy or procedure in their monthly reports to the VAB; and (5) return the tested procedure and recommendations to the full Veterans Advisory Board for consideration and action. Coordination Matters Requiring Follow Up • CCVAC will examine whether approval and denial reason codes can be added to monthly reporting and will provide follow-up concerning job descriptions and how service needs or gaps move upward for action. These are pending follow-up matters and are not completed committee findings. • Terminology, accreditation, duties, and Fund 1019 funding relationships among Veterans Service October 08, 2026 Clark County Veterans Advisory Board Committee Reports CVTV_
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Calibri (Headings) 21 B I U Normal No Spacing Heading 1 Editing Create PDF and Request Dictate Sensitivity Editor Add-ins Paste Share via Outlook Signatures Font Paragraph Styles Adobe Acrobat Voice Add-ins initial denials are distinguished from Appeals Committee decisions; (4) request cooperation from Clark County and contracted providers in supplying non-identifying approval and denial reason codes tied to the applicable policy or procedure in their monthly reports to the VAB; and (5) return the tested procedure and recommendations to the full Veterans Advisory Board for consideration and action. Coordination Matters Requiring Follow Up • CCVAC will examine whether approval and denial reason codes can be added to monthly reporting and will provide follow-up concerning job descriptions and how service needs or gaps move upward for action. These are pending follow-up matters and are not completed committee findings. • Terminology, accreditation, duties, and Fund 1019 funding relationships among Veterans Service Organizations, accredited representatives, and County Service Officers remain under verification. • The committee will continue examining Contract No. 2026-VAF-03 and related records without adopting a legal or financial conclusion before County clarification. • The committee will test how readily America.gov and official websites help veterans discover Clark County services; corrections must be made at authoritative source pages rather than assuming a chatbot conversation trains the system. October 08, 2026 Clark County Veterans Advisory Board Committee Reports CVTV_
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(4) request cooperation from Clark County and contracted providers in supplying non-identifying approval and denial reason codes tied to the applicable policy or procedure in their monthly reports to the VAB; and (5) return the tested procedure and recommendations to the full Veterans Advisory Board for consideration and action. Coordination Matters Requiring Follow Up • CCVAC will examine whether approval and denial reason codes can be added to monthly reporting and will provide follow-up concerning job descriptions and how service needs or gaps move upward for action. These are pending follow-up matters and are not completed committee findings. • Terminology, accreditation, duties, and Fund 1019 funding relationships among Veterans Service Organizations, accredited representatives, and County Service Officers remain under verification. • The committee will continue examining Contract No. 2026-VAF-03 and related records without adopting a legal or financial conclusion before County clarification. • The committee will test how readily America.gov and official websites help veterans discover Clark County services; corrections must be made at authoritative source pages rather than assuming a chatbot conversation trains the system. October 08, 2026 Clark County Veterans Advisory Board Committee Reports CVTV_
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Calibri (Headings) 21 Normal No Spacing Heading 1 Editing Create PDF and Request Dictate Sensitivity Editor Add-ins and Share link Share via Outlook Signatures Voice Sensitivity Editor Add-ins Adobe Acrobat Font Paragraph Styles Next Milestones Owner Product or action Return date Jenifer Complete Airtable and data-capture readiness; prepare the verified service-data crosswalk. Oct. 10-13 Jim Send service-data links and current plan-skeleton revisions. Oct. 8-13 Patrick Send the Fund 1019 financial spreadsheet to Jim; contact the County Attorney and Greg; advance appeals work. Oct. 8-13 All members Continue recruiting underrepresented veteran perspectives. Ongoing Committee Review returned workstream products, remaining launch conditions, baseline evidence, and schedule dependencies. Oct. 13 Report Conclusion The committee has built the planning structure, established evidence controls, begun system and financial baselines, recruited interview participants, and clarified several operating-environment questions. The immediate priority is to complete Veterans Voices launch safeguards, begin scheduling, test the appeals procedure, and continue drafting the portions of the Seven-Year Strategic Plan supported by verified evidence. October 08, 2026 Clark County Veterans Advisory Board Committee Reports CVTV_
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Agenda Item 1. Director's Report 3. Budget Update 5. Future Plans October 08, 2026 Clark County Veterans Advisory Board Committee Reports CVTV
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Welcome. Working together for a better community. October 08, 2026 Clark County Veterans Advisory Board Veterans Assistance Center Updates CVTV
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Category 2026 Budget 2027 Proposed Budget Comments Growth Rate 2028 2029 2030 2031 2032 Direct Disbursement to Veterans Vet Services/HVSF 425,000 492,731 Actual expenditure in 2025 was $469,267. Increase 5% in 2 Varies 542,004 569,104 591,868 609,624 627,943 Vet Fund Staffing Compensation 272,827 1.5 Admin, 2.5 CSO, 1.0 Outreach 3.50% 282,276 292,259 302,488 313,075 324,033 Benefits 59,774 Benefits include Holidays, Vacation, Sick Time and Personal 3.50% 61,866 64,031 66,273 68,592 70,993 Payroll Taxes 45,077 3.50% 46,545 47,760 49,432 51,162 51,162 Total Staffing 363,000 375,678 3.50% 388,827 402,436 416,521 430,099 446,188 Staffing % of Direct 85.41% 76.24% 71.74% 70.71% 70.37% 70.72% 71.06% Stand Down Event Stand Down Event 20,000 Will continue to apply for federal grant for $7,000 3.00% 20,600 21,218 21,855 22,510 23,185 Outreach Supplies 10,000 3.00% 10,300 10,609 10,927 11,255 11,593 Total Stand Down 23,000 30,000 3.00% 30,900 31,827 32,782 33,765 34,778 Center Operations Rent 125,100 3.50% 129,479 134,010 138,701 143,555 148,580 Utilities 7,500 3.50% 7,763 8,034 8,315 8,606 8,908 Office Supplies 6,133 3.50% 6,348 6,570 6,800 7,038 7,284 Marketing 10,000 3.50% 10,350 10,712 11,087 11,475 11,877 Insurance 3,344 3.50% 3,461 3,582 3,708 3,837 3,972 Accounting 5,000 3.50% 5,175 5,356 5,544 5,738 5,938 Phone 5,700 Includes Vet Fund phone & outreach phone 3.50% 5,900 6,106 6,320 6,541 6,770 Printing 762 3.50% 789 816 845 874 905 Postage 1,200 3.50% 1,242 1,285 1,330 1,377 1,425 Equipment 3,000 Replace one computer annually. 5 year replacement cycle 5.00% 3,150 3,308 3,473 3,647 3,829 Internet & Web 21,600 3.50% 22,356 23,138 23,948 24,786 25,654 Training 10,000 Homeless Veterans Convention in D.C., HR, IT/AL, MH 3.50% 10,350 10,712 11,087 11,475 11,877 Total Operations 180,000 199,339 206,361 213,631 221,157 228,950 237,018 Total 991,000 1,097,748 1,168,091 1,216,997 1,262,328 1,303,438 1,345,897 % Change 10.77% 6.41% 4.19% 3.72% 3.26% 3.26% October 08, 2026 Clark County Veterans Advisory Board Veterans Assistance Center Updates CVTV_
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Category 2026 Budget 2027 Proposed Budget Comments Growth Rate 2028 2029 2030 2031 2032 Direct Disbursement to Veterans Vet Services/HVSF 425,000 492,731 Actual expenditure in 2025 was $469,267. Increase 5% in 2 Varies 542,004 569,104 591,868 609,624 627,943 Vet Fund Staffing Compensation Benefits Payroll Taxes Total Staffing Staffing % of Direct 272,827 1.5 Admin, 2.5 CSO, 1.0 Outreach 59,774 Benefits include Holidays, Vacation, Sick Time and Personal 43,077 363,000 375,678 85.41% 76.24% 3.50% 3.50% 3.50% 282,376 61,866 44,585 388,827 71.74% 292,259 64,031 46,145 402,436 70.71% 302,488 66,273 47,760 416,521 70.37% 313,075 68,592 49,432 431,099 70.72% 324,033 70,993 51,162 446,188 71.04% Stand Down Event Stand Down Event Outreach Supplies Total Stand Down 23,000 20,000 Will continue to apply for federal grant for $7,000 10,000 30,000 3.00% 3.00% 20,600 10,300 30,900 21,218 10,609 31,827 21,855 10,927 32,782 22,510 11,255 33,765 23,185 11,593 34,778 Center Operations Rent Utilities Office Supplies Marketing Insurance Accounting Phone Printing Postage Equipment Internet & Web Training Total Operations 180,000 125,100 7,500 6,133 10,000 3,344 5,000 5,700 Includes Vet Fund phone & outreach phone 762 1,200 3,000 Replace one computer annually. 5 year replacement cycle 21,600 10,000 Homeless Veterans Convention in D.C., HR, IT/AI, MH 199,339 3.50% 3.50% 3.50% 3.50% 3.50% 3.50% 3.50% 3.50% 5.00% 3.50% 3.50% 129,479 7,763 6,348 10,350 3,461 5,175 5,900 789 1,242 3,150 22,356 10,350 206,351 134,010 8,034 6,570 10,712 3,582 5,356 6,106 816 1,285 3,308 23,138 10,712 213,631 138,701 8,315 6,800 11,087 3,708 5,544 6,320 845 1,330 3,473 23,948 11,087 221,157 143,555 8,606 7,038 11,475 3,837 5,738 6,541 874 1,377 3,647 24,786 11,475 228,950 148,580 8,908 7,284 11,877 3,972 5,938 6,770 905 1,425 3,829 25,654 11,877 237,018 Total % Change 991,000 1,097,748 10.77% 1,168,091 6.41% 1,216,997 4.19% 1,262,328 3.72% 1,303,438 3.26% 1,345,897 3.26% October 08, 2026 Clark County Veterans Advisory Board Veterans Assistance Center Updates CVTV_
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October 08, 2026 Clark County Veterans Advisory Board Veterans Assistance Center Updates CVTV_ Category 2026 Budget 2027 Proposed Budget Comments Growth Rate 2028 2029 2030 2031 2032 Direct Disbursement to Veterans Vet Services/HVSF 425,000 492,731 Actual expenditure in 2025 was $469,267. Increase 5% in 2026 Varies 542,004 569,104 591,868 609,624 627,743 Vet Fund Staffing Compensation 272,827 1.5 Admin, 2.5 CSO, 1.0 Outreach 3.50% 282,276 292,259 302,488 313,075 324,033 Benefits 59,774 Benefits include Holidays, Vacation, Sick Time and Personal 3.50% 61,866 64,031 66,273 68,592 70,993 Payroll Taxes 43,077 3.50% 44,585 46,145 47,760 49,432 51,162 Total Staffing 363,000 375,678 388,827 402,436 416,521 431,099 446,188 Staffing % of Direct 85.41% 76.24% 71.74% 70.71% 70.37% 70.72% 71.06% Stand Down Event Stand Down Event 20,000 Will continue to apply for federal grant for $7,000 3.00% 20,600 21,218 21,855 22,510 23,185 Outreach Supplies 10,000 3.00% 10,300 10,609 10,927 11,255 11,593 Total Stand Down 23,000 30,000 30,900 31,827 32,782 33,765 34,778 Center Operations Rent 125,100 3.50% 129,479 134,010 138,701 143,555 148,580 Utilities 7,500 3.50% 7,763 8,034 8,315 8,606 8,908 Office Supplies 6,133 3.50% 6,348 6,570 6,800 7,038 7,284 Marketing 10,000 3.50% 10,350 10,712 11,087 11,475 11,877 Insurance 3,344 3.50% 3,461 3,582 3,708 3,837 3,972 Accounting 5,000 3.50% 5,175 5,356 5,544 5,738 5,938 Phone 5,700 Includes Vet Fund phone & outreach phone 3.50% 5,900 6,106 6,320 6,541 6,770 Printing 762 3.50% 789 816 845 874 905 Postage 1,200 3.50% 1,242 1,285 1,330 1,377 1,425 Equipment 3,000 Replace one computer annually, 5 year replacement cycle 5.00% 3,150 3,308 3,473 3,647 3,829 Internet & Web 21,600 3.50% 22,356 23,138 23,948 24,786 25,654 Training 10,000 Homeless Veterans Convention in D.C., HR, IT/AI, MH 3.50% 10,350 10,712 11,087 11,475 11,877 Total Operations 180,000 199,339 206,361 213,631 221,157 228,950 237,018 Total 991,000 1,097,748 1,168,091 1,216,997 1,262,328 1,303,438 1,345,897 % Change 10.77% 0.41% 4.19% 3.72% 3.26% 3.26%
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Category 2026 Budget 2027 Proposed Budget Comments Growth Rate 2028 2029 2030 2031 2032 Direct Disbursement to Veterans Vet Services/HVSF 425,000 492,731 Actual expenditure in 2025 was $469,267. Increase 5% in 2 Varies 542,004 569,104 591,868 609,624 627,913 Vet Fund Staffing Compensation 272,827 1.5 Admin, 2.5 CSO, 1.0 Outreach 3.50% 282,276 292,259 302,488 313,075 324,033 Benefits 59,774 Benefits include Holidays, Vacation, Sick Time and Personal 3.50% 61,866 64,031 66,273 68,592 70,993 Payroll Taxes 43,077 3.50% 44,585 46,145 47,760 49,432 51,162 Total Staffing 363,000 375,678 388,827 402,432 416,521 431,099 446,188 Staffing % of Direct 85.41% 76.24% 71.74% 70.71% 70.37% 70.72% 71.06% Stand Down Event Outreach Supplies Total Stand Down 23,000 20,000 Will continue to apply for federal grant for $7,000 3.00% 20,600 21,218 21,855 22,510 23,185 10,000 3.00% 10,300 10,609 10,927 11,255 11,593 30,000 30,900 31,827 32,782 33,765 34,778 Center Operations Rent 125,100 3.50% 129,479 134,010 138,701 143,555 148,580 Utilities 7,500 3.50% 7,763 8,034 8,315 8,606 8,908 Office Supplies 6,133 3.50% 6,348 6,570 6,800 7,038 7,284 Marketing 10,000 3.50% 10,350 10,712 11,087 11,475 11,877 Insurance 3,344 3.50% 3,461 3,582 3,708 3,837 3,972 Accounting 5,000 3.50% 5,175 5,356 5,544 5,738 5,938 Phone 5,700 Includes Vet Fund phone & outreach phone 3.50% 5,900 6,106 6,320 6,541 6,770 Printing 762 3.50% 789 816 845 874 905 Postage 1,200 3.50% 1,242 1,285 1,330 1,377 1,425 Equipment 3,000 Replace one computer annually, 5 year replacement cycle 5.00% 3,150 3,308 3,473 3,647 3,829 Internet & Web 21,600 3.50% 22,356 23,138 23,948 24,786 25,654 Training 10,000 Homeless Veterans Convention in D.C., HR, IT/AI, MH 3.50% 10,350 10,712 11,087 11,475 11,877 Total Operations 180,000 199,339 206,361 213,631 221,157 228,950 237,018 Total % Change 991,000 1,097,748 10.77% 1,168,091 1,216,997 1,262,328 1,303,438 1,345,897 6.41% 4.19% 3.72% 3.26% 3.26% October 08, 2026 Clark County Veterans Advisory Board Veterans Assistance Center Updates CVTV_
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October 08, 2026 Clark County Veterans Advisory Board Veterans Assistance Center Updates CVTV
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October 08, 2026 Clark County Veterans Advisory Board Veterans Assistance Center Updates American Legion #44 Gregory Gilbertson Navy Retired CVTV Umbrella For Our Veterans
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U.S. ARMY RETIRED Larry J. Smith Vice Chair, Clark County Veterans Advisory Board CVTV
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October 08, 2026 Clark County Veterans Advisory Board Veterans Assistance Center Updates posed Budget Comments Growth Rate 2027 2028 2029 2030 CVTV Find text, tools, or help
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Larry J. Smith Vice Chair, Clark County Veterans Advisory Board CVTV
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October 08, 2026 Sunny Russel • ccvac.net Clark County Veterans Advisory Board Veterans Assistance Center Updates CVTV
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All Camera Presets Camera 1 Camera 2 Camera 3 Preset 1 Preset 2 Preset 3 Preset 4 Preset 5 Preset 6 Preset 7 Preset 8 Go When your mee Please call the dov For the Publi Thank you, Michelle Pfenning, C ext. 5100. BOCC O guest wifi login Abby Molloy Program Coordinator, Clark County Community Services CVTV
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October 08, 2026 Clark County Veterans Advisory Board Veterans Assistance Center Updates CVTV IMPROVING YOUR HOME IS HEALTHY AND HAPPY
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Benefits for Veterans serving those who served our country VETERANS October 08, 2026 Clark County Veterans Advisory Board Veterans Assistance Center Updates CVTV
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October 08, 2026 Clark County Veterans Advisory Board Veterans Assistance Center Updates CVTV Gregory Gartson Post 724 US Navy retired In the Spirit Of VFW Veterans
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Patrick Locke Clark County Veterans Advisory Board
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All Camera Presets Go When your mee Please call the dov For the Publ Thank you, Michelle Penning, ext 5100. BOCC O RES October 08, 2026 Clark County Veterans Advisory Board August 2026 Contractor and Fund Reports CVTV
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Agenda Item V. August 2026 Contractor Reports
• CCVAC
• 874 visits to the center for essentials and food. 1,236 sack breakfasts and lunches
and 174 food boxes provided. 7,582 total pounds of food provided (page 1)
• 489.5 volunteer hours, totaling $19,717 in value (page 1)
• 52 Veterans served through VetFund in August, services totaling $34,750.80 (page
2)
• 42 male Veterans, 9 female Veterans, 1 widows, and 0 others served through
VetFund (page 4)
• 13 denials, 0 subject to appeal (page 5)
• Free Clinic
• 1 Veterans served in August. Services totaled $218 in value. Billed $685.48. (page
6-7)
• Fund
• August revenue: $5,674.93, expenditures: $104,069.35 (page 8)
• Fund balance: $268,569.31 ($98,394.42 decrease from last month) (page 8)
Veterans Advisory Board - October 8, 2026
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October 08, 2026
Clark County Veterans Advisory Board
August 2026 Contractor and Fund Reports
CVTV_
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October 08, 2026 Clark County Veterans Advisory Board August 2026 Contractor and Fund Reports CVTV
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October 08, 2026 Clark County Veterans Advisory Board August 2026 Contractor and Fund Reports CVTV All Camera Presets Camera 1 Camera 2 Camera 3 Camera 4 Quest: wifi login Thank you, Fleming, BOCL OF 940 DELL
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October 08, 2026 Clark County Veterans Advisory Board August 2026 Contractor and Fund Reports CVTV 44 RIDGEFIELD, WA NATIONAL COAST gregory Glenn Post 1824 US Navy Retire
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October 08, 2026 Clark County Veterans Advisory Board Old Business Member at Large CVTV
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All Camera Presents Thank you, October 08, 2026 Clark County Veterans Advisory Board Old Business CVTV
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October 08, 2026 Clark County Veterans Advisory Board Old Business CVTV
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October 08, 2026 Clark County Veterans Advisory Board New Business Korean War Veterans CVTV
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October 08, 2026 Clark County Veterans Advisory Board New Business CVTV_ Review and Approval of ... Minutes New Business Public Comment
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October 08, 2026 Clark County Veterans Advisory Board Open Forum and Public Comment
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U.S. ARMY RETIRED October 08, 2026 Clark County Veterans Advisory Board Open Forum and Public Comment CVTV
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October 08, 2026 Clark County Veterans Advisory Board Open Forum and Public Comment CVTV U.S. ARMY RETIRED
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October 08, 2026 Clark County Veterans Advisory Board Open Forum and Public Comment Member at Large CVTV ANN RULE AND NEVER LET HER GO
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Agent Name: J Agenda Items: October 08, 2026 Clark County Veterans Advisory Board Open Forum and Public Comment CVTV
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What is Next Meeting October 08, 2026 Clark County Veterans Advisory Board Open Forum and Public Comment CVTV ANNUAL
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Agenda Item(s) P1 October 08, 2026 Clark County Veterans Advisory Board Open Forum and Public Comment CVTV
Full Transcript (2420 words)
0:00 And to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Yes, Mr. Chair, I'll give the invocation. Father Lord, thank you for allowing us to be in our meeting today for deliberations, and that we all help our veterans into the fall months of this year. Veterans Day will be next month, and we're hoping that everybody will be safe and assist them wherever we can. In God's name we pray, amen. Yes, Mr. Chair, roll call of board members. Forty-eight, Bob Brennan. Alternate, Mark Lacey. I hear.
0:58 Are they online? I don't think so. So Brennan and Mark Lacey are excused. American Legion Post 14, Gene Kuchar, he is excused. American Legion Post 44, Jim Bowman. Here. Darren Wertz. American Legion Post 168, Board Chair Bob Nichols. Here. American Legion Post 176, Michael Gibson. Here. Jonathan Frederick. He might be coming up. He might be showing up. Okay. American Veterans Post 6, John Lovejoy. Vanis Pratt. DAV Chapter 4, Board Secretary Bruce Moss here. Roy Day. Career War Vets 321, Patrick Locke. Earl Edwards. Marine Corps League 826, Steve Sludgers. VFW Post 4278, Thomas Brandt. Thomas Brandt.
1:58 Deborah Proctor. Here. VFW Post 7824, Greg Gilbertson. Here. Stuart Bauer. Vietnam Veterans Chapter 512, Greg Whitsitt. Nick Herber. Members at large, Brian McGillis. Buck Maher. Here, online. Board Vice Chair Larry Smith. Here. Lloyd Bowman. Here. Michael Langsdorf. Present. Tonya Wark. Present. Clerk County Representative Abby Malloy. Here. Clerk County Veterans Assistance Center. I see Craig Pridemore is here. Do I have anybody else from the Assistance Center online with us today? I'm online, Bruce. Judy. Judy Russell is online with us. Judy, you're a little bit low. And I have one more person in the back gallery. Could I please have your name? Yeah. I'm James Lewis. Good afternoon. How are you? Good afternoon. How are you?
2:54 Good afternoon. How are you? Good afternoon. All right. Go Army with him. Other than that, Mr. Chair, it looks like you have a motion and a seconder to inform. Okay. Thank you, Bruce. Great. I need a motion for the minutes for last meeting. Second. It's been moved. Who seconded? Second. Who said second? Second. Fine. Somebody has to admit it.
3:52 Second. that the minutes from the last meeting be approved as written any objections if not those in favor aye those opposed no one opposed minutes approved jean couture not here appeals judy last month that were appealable no denials that were appealable last month okay thank you greg not at this time procedures nope nothing nothing yet my my my nominations bruce
4:49 okay uh just to remind our board members it looks like starting in november and in december we will be doing our first and second round nominations with elections held in december for the board positions of chair vice chair and secretary so if you're thinking about wanting to run for any of these positions please let me bob or staff know and we can put your names down so 30-day warning is now out for that is that it bruce yes mr chair that is okay patrick okay for budget work group we're not going to be meeting unless there is something i know the center is presenting i believe a modification so we might have to meet to take a look at that okay right other than that we're not planning on meeting until the first
5:49 of the year okay so next is the strategic and then the strategic plan i have a report and i've also given a copy of the report to the county so they can log that in okay hey summary so i want you to keep in mind that the strategic plan is being designed to operate in an environment conducive to success so we're evaluating the current environment to determine what is working well and what elements require change to produce its successful outcome and these are our findings thus far so to date the committee has coordinated directly with the ccbac interim executive director we've
6:41 confirmed the substantial progress on the seven-year strategic plan framework we've moved the veterans voices project to conditional launch readiness so what that means is that we have a plan to do interviews of veterans and right now that plan is being reviewed by a couple of professional psychology people as well as our internal review of it and we plan on implementing that next week to get that going it's one of our critical elements right now is getting evidence and interviewing these veterans so we have uh i'll go into that a little more down below here move the uh okay the baseline research and drafting is continuing
7:41 so we uh jim is putting together the framework for the report itself for the the plan and i'm working on the financials for it as well as the overall schedule of everything our plan is to have this together to present to the board and our february meeting the committee's progress and future outlook document was adopted by consensus for member orientation and concise reporting to the full vab so we've developed our how this is being reported to all of you as well as the things that we're agreeing on on the conventions of how we're proceeding the committee reviewed how the vab and the ccvac
8:41 plans are going to be implemented and we're going to do our best to make sure that we're meeting the needs of all of you and we're going to make sure that we're meeting the needs of all of you and we're going to do our best to make sure that we're meeting the needs of all of you and we're going to make sure that we're meeting the needs of all of you and we're going to make sure that we're meeting the needs of all of you and we're going to make sure that we're meeting the needs of all of you and we're going to make sure that we're meeting the needs of all of you and we're going to make sure that we're meeting the needs of all of you and we're going to make sure that we're meeting the needs of all of you and we're going to make sure that we're meeting the needs of all of you and we're going to County Council. The service system inventory template was approved by consensus. It will document providers, population, services, entry points, eligibility, referrals, geography, funding, capacity, evidence, sources, limitations, and possible gaps. Work continues on the base layout of the plan, the Fund
9:37 19 financial base, the GIS map, the service data crosswalk, which would be a document that shows the different services that are available to veterans in the county, and how those interact with each other and make that available in different manners on the internet for them. And the roadmap dependency schedule, so that's a what is actually a CPM schedule that I'm putting together for it, sort of process. The stand down and veterans voices, the stand down results, we had we received 60 potential interviewees during the stand down. These are veterans that signed up to be interviewed. The committee distributed 80 veterans roll call brochures, and 100 VAB awareness
10:37 brochures. The awareness tally indicated very low prior public recognition of the VAB. So that's something that we are going to address with veterans. The veterans voices launch status. The project is conditionally ready. The proposed questions and simplified process are undergoing professional review. We are using an air table to do the scheduling. We are right now selecting a scheduler and interviewers. We are recognizing any privacy issues, records handling, de-identification, urgent referrals, and inclusion recruitment. So in what we're calling urgent referrals, if an in a person
11:35 interviewing a veteran identifies an urgent situation with that veteran, we have a process for getting them to someone, which is particularly the 988 phone number, so they can get taken care of right away. So it's not just if an emergency, you know, when talking to somebody, they come up with something or trying to deal with a situation that we shouldn't be dealing with as an interviewer. We have some way to deal with that kind of situation because it could happen, right? Why don't we just give them over to CVAP, if they can handle whatever the situation is. Well, I'm saying it could be anything. It could be anything, and yes, and that is. Because 988 is not a proper place to stay that night. It's not going to happen tonight. Okay. That's a good -- that's a very good point. I'll make a note of that. Yeah, because that
12:31 could be something that could come up. Yeah, exactly. Okay. All right. Sorry. No, that's good. That's the things that we're going to be looking for. Okay? Yeah. So how they're referred from there. So if it's a situation that would require, say, a 988 call, we'll get them on the line, and I've already tested that out, and talked to the people at the 988 and their agreement that that would be a good way to handle it, to get them on the line. So then if it's something that local that we would need to handle, then we'll make sure that we get them in touch with the VAC then. Right. VAC or like council or somewhere that -- housing is a big thing, right? Do I have to remind you again? I turned it on. You have to get into it. All right. Oh, my God. It's green. Okay. Yeah. You have to --
13:28 Sorry, because I'm already loud, and I feel like this makes me louder. I just -- I'm just concerned because a lot of vets need housing, plain and simple, and they need housing, like, for that night and long-term. And that 988 is going to send you over to council. Okay. So that -- you just need to call council for the homeless, or there's a share. Okay. But there are no veteran-specific programs anymore for that, although Dugan Multnomah just is building new, like, warehouse. Okay. Housing right down the street from me, and they have a GPD program, so that'll be good to help get veterans housed out of there. So would you do -- Anyway, lots of information. Sorry. Would you do something for me then? Can you make some notes to that kind of a situation -- Okay. -- if it's addressed that it's not something that's an emergency that would need to go to 988, but an emergency that would need to go to a different service -- Right. -- how to handle something like that. I'd greatly appreciate it. I can get you resources.
14:26 And we'll incorporate that into the interview process. Okay. Yeah. And I know CVAC has resources for some of that, too. So -- Okay. But, yeah. I'm sorry. So just e-mail that to me. Just put something together and e-mail it to me, and I'll take it from there then. Okay. Thanks. She's got my e-mail. My e-mail's on -- yeah. Okay. Evidence discipline. The sign-ups demonstrate interest -- Interest and outreach. They are not interview findings. Final needs, gaps, priorities, objectives, measures will be adopted -- will not be adopted until de-identified interviews are completed and analyzed. The appeals process -- these -- and I'm going to be -- oh, well, maybe I won't be, because we don't have that on there.
15:25 So the appeals process is something that we're taking a strong look at to identify how that system works, how it's supposed to work, and how -- you know, what is going on right now. So we've already started, you know, working with that. And we're going to be working with -- actually, my -- one of the things I'm going to do is a -- I would like to make a motion here. On behalf of the Strategic Planning Committee, I move that the Veterans Advisory Board authorizes the Strategic Planning Committee to, one, complete a proposed written appeals review procedure. Two, one, complete a proposed written appeals review procedure. Two, one, complete a proposed written appeals review procedure. For review by the VAB appeals committee.
16:23 And two, to coordinate a mock appeal using a de-identified case to test the procedure before the actual appeal is received. Three, to identify which denials are appealable, how records are transferred, and how the appeal is received. records are transferred, what notice the veterans received, and how initial denials are distinguished from appeals committee decisions. Four, to request cooperation from Clark County and the contracted providers in supplying non-identifying approval and denial reason codes tied to the applicable policy or procedure in their monthly reports to the VAB. And this is something we have talked to
17:22 Craig about, and we're going to look at that process of how to go, you know, move with that in the future here. Five, return the tested procedure and recommendations to the full Veterans Advisory Board for consideration and action. So, those are the five elements of the motion that I'm making. So, that's on the floor for a second and a vote. Do I have a second? So moved. Second. Okay. All those in favor? Aye. Opposed? No. No one opposed? Motion carried. Okay. Okay, Patrick?
18:21 Okay. And then? Okay. Coordination matters requiring follow-up. The CCVAC will examine whether approval and denial reason codes can be added to monthly reporting and provide follow-up concerning job descriptions, and how that can be applied in a timely manner. Thank you. And how service needs or gaps move upward for action. These are pending follow-up matters and are not completed committee findings. Terminology. Accreditation, duties, and Fund 1019 funding relationships among Veterans service organizations, accredited representatives, and county service offers remain under verification.
19:08 So, the challenge is our terminology sometimes becomes a little confusing, especially where we term a Veterans service officer and Veterans service organizations and accredited Veterans service organization representatives. And I think we need to, for purposes of what we're doing, to kind of standardize our terms. So that just saying a VSO isn't necessarily a Veterans service officer. They could be talking about a Veterans service organization.
19:46 So, to clarify our terms in what we're doing, I think is something we need to take a look at.